TPHN ProMail & Office

Professional Communications

Every email you send carries your brand. A yourname@yourbusiness.co.uk address signals professionalism instantly and separates serious businesses from free-account senders. TPHN gives you UK-hosted, ad-free mailboxes with full deliverability protection, starting from £3.99 per month.

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99.9%
Uptime SLA
Free
Data Migration
🇬🇧 UK
Based Support
5 Min
Setup Time

Why Choose TPHN for Email

From setup to ongoing support, we handle everything so you can focus on running your business.

Full Deliverability Protection

SPF, DKIM, and DMARC records are configured on every mailbox. Your emails reach inboxes, not spam folders, and your domain cannot be spoofed by bad actors.

UK Infrastructure, UK Support

Your mail data stays on UK servers and is handled by a UK-based team. Call us, message us, and speak to someone who actually knows your account.

Works Everywhere You Do

Access your mailbox via Webmail, Outlook, Apple Mail, or any mobile device. IMAP and ActiveSync keep everything in sync across all devices in real time.

Free Migration, Zero Downtime

Already using another provider? We handle the full migration of your emails, folders, and contacts. No emails lost, no disruption to your business day.

Everything You Need, Built In

These features are standard across all TPHN ProMail plans. No hidden tiers, no feature-gating.

Ad-Free Business Email
Anti-Spam and Antivirus Filtering
iOS and Android Mobile Sync
Browser-Based Webmail Access
SPF, DKIM and DMARC Auth
Calendar and Contacts Sync

How It Works

From order to inbox in four simple steps. We handle the technical side, you stay in business.

1

Choose Your Plan

Pick the mailbox tier that suits your team size. Add optional extras at checkout. The whole process takes under five minutes.

2

We Configure Your Mailbox

Our team sets up your mailbox, configures DNS records, and applies your domain. No technical knowledge required on your part.

3

We Migrate Your Existing Emails

We import your folders, messages, and contacts into the new mailbox. Your history is preserved and nothing is lost.

4

Go Live and Start Sending

Connect Outlook, Apple Mail, or access via Webmail. Your professional address is live. We remain available for any questions after setup.

TPHN ProMail

Essential and Enterprise mailboxes for your business domain.

Free domain registration included with every email package. Already have a domain? We'll connect it for you at no extra charge.

ProMail Basic 2GB Storage

1 Mailbox Personal Standard
£3.99/mo
5 Mailboxes Small Team Bundle
£5.99/mo
25 Mailboxes Business Deployment
£11.99/mo
  • Ad-free business email on your own domain
  • 2GB mailbox storage per user
  • Spam filtering and malicious attachment blocking
  • Browser-based Webmail (access anywhere)
  • iOS and Android mobile sync via IMAP
  • Outlook and Thunderbird compatible
  • Email aliases and catch-all address
  • Autoresponder and out-of-office replies
  • SPF, DKIM and DMARC records configured
  • 99.9% uptime SLA
  • Optional: AI Assistant, 10GB Storage & Anti-Virus

ProMail Business 50GB Storage

1 Mailbox Executive Storage
£12.99/mo
5 Mailboxes Enterprise Team
£24.99/mo
10 Mailboxes Department Suite
£39.99/mo
  • 50GB mailbox storage per user (no upgrade needed)
  • All features of ProMail Basic included as standard
  • Premium Anti-Virus included at no extra cost
  • Advanced DMARC enforcement and email security
  • Priority UK-based support
  • Shared distribution lists
  • Email delegation for team mailbox management
  • Full mobile and desktop sync via ActiveSync
  • Optional: AI Email Assistant add-on

Available Add-ons

Configure these optional extras in the next step when you select a ProMail plan.

AI Email Assistant

Basic & Business

Draft & summarise in Webmail.

£4.99/mo
Premium Anti-Virus

Basic Users Only

Already included with Business.

£2.99/mo
10GB Extra Storage

Basic Users Only

Expand your 2GB mailbox.

£5.99/mo

Microsoft Business Suites

Industry-standard productivity and hosted exchange solutions.

Hosted Exchange

1 License
£14.99/mo
5 Licenses
£59.99/mo
  • 50GB mailbox per user
  • Calendar, contacts and tasks sync across all devices
  • Full Outlook (desktop) compatibility
  • Mobile sync via Exchange ActiveSync (iOS and Android)
  • Global Address List for shared team contacts
  • Room and resource booking calendars
  • Out-of-office and auto-reply management
  • UK-hosted mail server infrastructure

365 Basic

1 License
£10.99/mo
5 Licenses
£49.99/mo
  • Exchange Online mailbox (50GB)
  • Web and mobile versions of Word, Excel, PowerPoint, OneNote
  • 1TB OneDrive cloud storage per user
  • Microsoft Teams (chat, video, file sharing)
  • Outlook Web App (browser access)
  • SharePoint Online for team document libraries
  • GDPR-compliant data processing options
Premium

365 Standard

1 License
£19.99/mo
5 Licenses
£94.99/mo
  • Everything in 365 Basic, plus full desktop apps
  • Word, Excel, PowerPoint, Outlook on up to 5 PCs or Macs
  • Publisher and Access (PC only)
  • Microsoft Defender for Business (endpoint protection)
  • Intune device management
  • Bookings, Forms and Stream included
  • Priority support from TPHN

Google Workspace

The ultimate collaboration environment for modern teams.

Business Starter

1 License
£10.99/mo
5 Licenses
£49.99/mo
  • Custom Gmail on your own domain
  • 30GB pooled Google Drive storage per user
  • Google Meet (video calls up to 100 participants)
  • Google Chat for team messaging
  • Shared calendars and meeting scheduling
  • Google Docs, Sheets, Slides (real-time browser collaboration)
  • Google Sites for internal wikis
  • 99.9% uptime SLA from Google

Business Standard

1 License
£19.99/mo
5 Licenses
£99.99/mo
  • Everything in Business Starter, plus:
  • 2TB Google Drive storage per user
  • Google Meet recordings saved to Drive
  • Noise-cancellation and attendance tracking in Meet
  • Shared drives for team-owned file organisation
  • Advanced audit and reporting in Admin Console
  • Upgraded support response times

Common Questions

Which suite is right for my business?
If you heavily use Excel, Word, and Outlook, Microsoft 365 is usually the best choice. If your team collaborates in real-time on documents and prefers a browser-based workflow, Google Workspace is often preferred.
Can I mix different mailbox types?
Yes. You can have some users on ProMail Basic for general enquiries and others on ProMail Business or 365 Standard for full productivity features. We can help you configure a custom mix.
Do you handle the data migration?
Absolutely. We can move your existing folders, messages, and contacts from your current provider into your new TPHN mailbox with zero downtime.
What is DKIM, SPF, and DMARC, and do I need it?
These are email authentication standards that tell receiving mail servers your email is genuinely from you, not a spammer pretending to be you. TPHN configures all three records automatically on every ProMail plan, and assists with DNS setup for Microsoft 365 and Google Workspace plans. Without them, your emails are more likely to land in spam and your domain can be exploited for phishing attacks.
Can I use my existing email client, like Outlook or Apple Mail?
Yes. All TPHN ProMail plans support IMAP and SMTP, which means any standard email client including Outlook, Apple Mail, Thunderbird, and mobile apps on iOS and Android will work out of the box. We provide connection settings after setup and our support team is available to walk you through configuration if needed.
Is my email data stored in the UK?
ProMail Basic and Business mailboxes are hosted on UK-based infrastructure. Microsoft 365 and Google Workspace data residency options depend on the licence tier. We can advise which configurations keep your data within the UK and European Economic Area for GDPR purposes.
What happens if I already have emails at another provider?
We handle the migration for you at no extra charge. This includes importing your existing folders, messages, contacts, and calendar entries into your new mailbox. We schedule the migration to avoid disruption during business hours and confirm everything has transferred correctly before closing your old account.
Can I scale my mailbox count up or down?
Yes. You can add or remove mailboxes at any time. For ProMail plans, changes take effect at the start of the next billing cycle. For Microsoft 365 and Google Workspace licences, adjustments are made directly through your TPHN account portal. There is no long-term contract lock-in on any ProMail plan.

Ready to Give Your Business a Professional Voice?

Whether you need a single mailbox or a full team deployment, we set everything up for you. No technical knowledge required, and free migration is included on every plan.

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